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Schedule Administrator

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Date: 05-Jan-2022

Location: London, GB

Company: Civil Aviation Authority

Salary: Up to £25,000 per annum


Contract Type: Permanent


We are the UK's aviation regulator and recognised as a world leader in its field. Our activities are diverse, enabling the aviation industry to meet the highest safety standards, and we pride ourselves on our ability to adapt to the constantly evolving aviation environment.


The Role


One of the most important roles the CAA plays is to uphold standards and ensure the legal compliance of aviation entities, particularly in regard to their security operations. These entities include airports, airlines, and airfreight operators and are spread across the country. This involves overseeing, inspecting, testing, and auditing a wide variety of activities, processes, and procedures.


To this end, we are looking for a Schedule Administrator to join the Aviation Security Compliance (ASC) Group. Its main responsibility is to manage the job scheduling activity for the team by creating, assigning, and administrating job requisitions on our ERP system. Its purpose is to drive the efficient delivery of the function and enable a more agile day to day operation to be maintained. Additionally, you will be asked to create reports and schedules, as well as derive insight, that will provide transparency to the department and allow management to monitor any trends.


This role is perfect for someone who is motivated by operational delivery, problem solving, process improvement and data analysis. Anyone coming from a fast-paced scheduling, coordinating, analyst or administration-based background would make a strong fit for the role.


About You


  • Stakeholder management – A confident manner in dealing with people at all levels within CAA, industry, and related bodies.  Strong communication and influencing skills
  • Customer Service - Drives forward improvements in customer service, looking for ways to deliver them quickly to a wide and diverse set of customers
  • Data Analysis - Ability to produce and analyses complex data sets from multiple sources to identify trends with meticulous attention to detail
  • Quality Management - Knowledge and understanding of the implementation of management systems with experience implementing policies and procedures
  • Self-motivated and willing to work flexibly using own initiative, reaching sound judgment but able to identify when to refer to others.  Able to respond to changes in priorities and under pressure
  • Good working knowledge of standard IT packages and the ability to learn and utilize bespoke systems for the post concerned
  • Able to work collaboratively, with a flexible, adaptable work ethos, and particularly the ability to operate in a multi-discipline team


What Can We Offer You?


You’ll benefit from an organisation that is passionate about your development and training in this exciting area. You will join an experienced and dynamic team who have a passion for ensuing compliance and maintaining industry safety standards in a fast-paced environment. The role will also offer you the opportunity to develop your knowledge of Aviation Security principals, processes, and technical subject matter.


Additional Information

For many appointments within the CAA, these roles require access to operationally sensitive infrastructure and/or Nationally Protected information. For these roles the post holders must undergo National Security Vetting and achieve the appropriate level of clearance.


To be vetted we will usually expect a reasonable period of residency in the UK so that meaningful checks can be undertaken. This can either be 3 years or 5 years depending on the level required (CTC or SC). If you do not meet these requirements, we may not be able to accept your application. For more information please visit - Vetting explained - GOV.UK (www.gov.uk)


Given the impact of Covid-19, it’s likely that you will work remotely to begin with as we plan for a return to work within the government guidelines.


Working With Us

We offer a range of excellent benefits such as flexible working arrangements, free onsite gym at Gatwick, discounted gym membership for London, 28 days annual leave, additional 5 days leave purchase scheme, a generous pension scheme and much more!

We are on a journey towards being increasingly adaptable, where our colleagues collaborate as part of cross-functional teams. This approach ensures we never stop learning together. It also means that you may become involved in activities that take you out of your day-to-day role, providing you with opportunities to develop and grow your career with us.

We have embraced hybrid working and offer flexible working patterns, being open to having a conversation about what works for you. We know where and when we work is important in achieving a work-life balance.

We are passionate about diversity and ensuring all are included at the CAA. We are an equal opportunity employer and actively encourage applications from candidates of all backgrounds. We use fair and inclusive selection approaches to hire the best person for the job based on merit alone.

As a member of the Disability Confident scheme, applicants who meet the minimum criteria for a role with us will be guaranteed an interview. If you require an adjustment for any reason, please let us know.

Our Values

Do The Right Thing, Never Stop Learning, Build Collaborative Relationships, Respect Everyone – For more information please Click Here

Closing Date: Wednesday 19th January 2022

Interview Date: Wednesday 26th, Thursday 27th and Friday 28th January 2022


Please note that due to the current Covid-19 situation, all interviews will be conducted online by video conference using Microsoft Teams.


No recruitment agencies please.

Job Segment: Quality Manager, ERP, Compliance, Data Analyst, Quality, Aviation, Technology, Legal, Data