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Personal Assistant

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Date: 16-Feb-2021

Location: Gatwick, GB

Company: Civil Aviation Authority

Salary: Up to £25,000

Contract type: 12-month fixed term contract, maternity cover


We are the UK's aviation regulator and recognised as a world leader in its field. Our activities are diverse, enabling the aviation industry to meet the highest safety standards, and we pride ourselves on our ability to adapt to the constantly evolving aviation environment.


The Role

As the Personal Assistant to a Head of Division at the CAA it will be your primarily responsibility to ensure that all their associated secretarial duties are conducted in a timely, professional, private and confidential manner. Additionally, you may also be required to provide administration support to the wider business unit managers if necessary.


You will work closely with your Divisional Head to ensure their diary is handled to maximize efficiency and that they are made aware of any urgent matters or correspondence that requires their attention. As well as this, you will be asked to attend meetings to ensure that vital information and knowledge is captured, retained and implemented.


Additionally, it is key that you ensure that your Divisional Head is always well prepared and has the necessary tools, analysis and reports for any given situation or scenario. To facilitate this, you will need to be well organized, possess a strong attention to detail and be computer literate with a strong grasp of databases or systems.


This role will require you to have a positive, improvement focused attitude and will empower you to deliver process change where clear efficiencies can be made or value added. As a knock-on affect you will also need to have strong communication skills to make sure that any change is widely understood and rationalised.


About You

  • Possess a strong secretarial background in a multi-disciplinary office environment
  • A consistent track record of delivering interpersonal and process improvements that have measurable efficiency impacts
  • Strong communication and organisational skills and experience
  • Confident in working with a variety of IT systems and software packages
  • Skilled in note taking, circa 100 wpm shorthand or 90 wpm typing, with a strong attention to detail
  • Has a sense of urgency and the ability to make effective judgements as well as prioritise workload
  • Able to encourage confidence and always act in a credible, reliable and confidential manner


What Can We Offer You?

As a PA to a Divisional Head you will be situated at the very heart of decision making in the CAA. This experience will you give a great appreciation for how a multidisciplinary work environment like ours in run and managed. The skill sets and perspectives you will gain in this role will go on to inform how you deliver your work and will act as a great potential springboard to eventually progress to a more executive level.


Additional Information

Given the impact of Covid-19, it’s likely that you will work remotely to begin with as we plan for a return to work within the government guidelines.


Working With Us

We offer a range of fantastic benefits such as flexible working arrangements, free onsite gym at Gatwick, discounted gym membership for London, 28 days annual leave, additional 5 days leave purchase scheme, a generous pension scheme and much more!


Wherever possible, we offer flexible and variable working hours to help our people effectively manage all areas of their lives. We are an equal opportunity employer and actively encourage applications from candidates of all backgrounds.


As a member of the Disability Confident scheme, applicants who meet the minimum criteria for a role with us will be guaranteed an interview. We use fair and inclusive selection approaches to hire the best person for the job based on merit alone. If you require an adjustment for any reason, please let us know.


Closing Date: 02/03/2021

Interview Date: w/c 08/03/2021


Please note that due to the current Covid-19 situation, all interviews will be conducted online by video conference using Microsoft Teams.

Job Segment: Administrative Assistant, Administrative, Aviation