Procurement Specialist

Apply now »

Date: 3 Apr 2024

Location: Gatwick, GB

Company: Civil Aviation Authority

Salary: £36,956 to £49,275 dependant on experience

Contract Type: Permanent, Full-time

Location: Hybrid Working

Security Level: SC


We are the UK's aviation regulator and recognised as a world leader in its field. Our activities are diverse, enabling the aviation industry to meet the highest safety standards, and we pride ourselves on our ability to adapt to the constantly evolving aviation environment.


The Role


Reporting to the Head of Procurement, the Procurement Specialist role is responsible for supporting the business with the purchase of any goods and services required from low to high value. The role provides support to our colleagues through the entire purchase to pay life cycle, ranging from identifying a need, sourcing, contract award and through to contract and supplier management.


We’re looking for a full-time permanent generalist to join us and to manage the full end to end sourcing and procurement of goods and services across a broad range of categories, such as professional services, consultancy, information technology and research.


Core Accountabilities


  • Management of contract renewals and contract changes.
  • Lead low to high value procurements across a broad range of goods and services, including consultancy, professional services, research, and information technology.
  • Ensure all procurements are performed compliantly with CAA's internal Procurement and Finance policies and procedures and legal requirements.
  • Manage procurements successfully whilst achieving the most economically advantageous contracts for CAA that delivery value for money. 
  • Support internal clients in contract management.
  • Be an internal advocate for Procurement including leading monthly Procurement business partnering meetings with key internal clients to support current and existing purchasing needs. 
  • Liaise regularly with internal and external colleagues and suppliers using own initiative and influencing skills to progress and resolve issues and/or queries to support the CAA in the delivery of best practice procurement.
  • Attend and represent Procurement on internal governance and project meetings.
  • Provide practical advice and best practice guidance on internal client and external supplier queries.
  • Extract and analyse spend and contract data from CAA’s systems as required to fulfil duties under this role.
  • Deliver high profile or complex tender exercises and support for purchase order and credit card purchases.
  • Ensure completion of all work-related administration.  
  • Consistent application to public sector procurement requirements, such as openness, transparency, securing value for money and social value throughout the duties outlined above.
  • Ensure efficiency and/ or cost savings.
  • Assist on projects. 


About You


You will be confident working independently, take ownership of your work and be committed to delivering an excellent service to your stakeholders.  You must be comfortable working in a fast-paced and busy environment with high volume and quick turnaround.


Essential Skills


  • MCIPS qualified to minimum Level 4.
  • Demonstrable experience of working in public sector procurement with a good knowledge and working experience of the Public Sector procurement requirements such as Public Contracts Regulations). 
  • Knowledge of financial procedures including price, cost and bid analysis.
  • Confident working at all levels and including key stakeholders and communicating effectively.
  • Organised, thorough and able to prioritise workload and approach issues positively to ensure effective resolution.
  • Able to demonstrate ability to work effectively independently and collaboratively.
  • Ability to manage multiple categories of diverse spend requests.




  • Contract management experience, understanding SLAs/KPIs and applying these in contract management, dispute resolution, financial management and reporting.
  • Knowledge of SAP Business by Design (P2P system) and Delta (eSourcing tool) would be great but not essential.


What Can We Offer You?


The opportunity to work in an interesting multi-category environment, with a wide range of different stakeholders at all levels of the organisation.  The level of diversity in the work means that every day is different which provides a fantastic opportunity and experience. Working in a small and friendly team, there are opportunities to collaborate on procurements, share knowledge and support team members to deliver best practice and value.


Additional Information


For many appointments within the CAA, these roles require access to operationally sensitive infrastructure and/or Nationally Protected information. For these roles, the post holders must undergo National Security Vetting and achieve the appropriate level of clearance.


To be vetted you must have the right to work in the UK so that meaningful checks can be undertaken.


If you do not meet these requirements, we may not be able to accept your application.


For more information on CTC and SC clearance please visit - Vetting explained - GOV.UK (


The CAA values high ethical standards and personal integrity among employees. If invited for interview you will be asked to complete a declaration of interest.


Working With Us


We offer a range of excellent benefits such as flexible working arrangements, free onsite gym at Gatwick, discounted gym membership for London, 28 days annual leave, additional 5 days leave purchase scheme, a generous pension scheme and much more!


We are on a journey towards being increasingly adaptable, where our colleagues collaborate as part of cross-functional teams. This approach ensures we never stop learning together. It also means that you may become involved in activities that take you out of your day-to-day role, providing you with opportunities to develop and grow your career with us.


We have embraced hybrid working and offer flexible working patterns, being open to having a conversation about what works for you. We know where and when we work is important in achieving a work-life balance.


We are passionate about diversity and ensuring all are included at the CAA. We are an equal opportunity employer and actively encourage applications from candidates of all backgrounds. We use fair and inclusive selection approaches to hire the best person for the job based on merit alone.


Our Values


Do The Right Thing, Never Stop Learning, Build Collaborative Relationships, Respect Everyone – For more information please Click Here


Closing Date: 2nd May 2024

Interview Date: w/c 6th and 13th May 2024, Hybrid.  We anticipate that there will be a 2nd stage interview process, which will be face to face in the CAA Head Office.


We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.




Job Segment: Procurement, Buyer, Contract Manager, Operations, Legal, Aviation, Research

Apply now »